Knowledge Base specific help:
To login to the knowledge base, click the Login link in the upper-right corner of your browser window. From there you enter your username and password. If you would like the knowledge base to automatically log you in each time you visit, click on the checkbox next to Remember Me. (Note: You must have cookies enabled for this feature. Your login information will be encrypted and stored in a cookie.)
If you can not remember your password click on the "Forgot your password?" link from within the Login box. From there you will be presented with a page that will send an email with instructions on how to reset your password.
After logging in to the knowledge base using your user account you may click on Your Control Panel to view and edit your knowledge base settings such as knowledge base watches and general settings.
Your Control Panel displays up to five tabs:
If you wish to change your password you will need to login and visit the "Your Profile" tab in your Control Panel. Within that panel is a form to change your password.
If you wish to change your email address you will need to login and visit the "Your Profile" tab in your Control Panel. Within that panel is a form to change your personal information, including your email address.
A document in the knowledge base contains the actual information. Depending on the context, you can think of it as an article, tech note, etc.
A recommendation is a way for users who do not have permissions to create a document in the knowledge base to recommend a new document. The recommendation will be reviewed by the knowledge base administrators who can approve it as is to become a new kb document, reject it with comments, or move the recommendation to a another category that may be more appropriate.
The browse by category page facilitates navigation to information based on general areas such as products or discipline. Selecting a specific category displays a page with documents arranged according to importance as determined by the category administrator.
While browsing by category users have the following options:
Keywords are individual words that are used by the search engine to help users find the documents they are looking for. Each document has a set of keywords that are defined when the document is created which show up in a pulldown on the search page directly beside the search query text field.
The main Knowledge Base page contains a dynamic portlet listing the 5 most recent documents across all categories.
The main Knowledge Center page contains a dynamic portlet listing the most popular documents. The popularity of a document is determined by a formula based on the weighted average of # hits, average rating and age.
The main Knowledge Center page contains a portlet featuring documents of particular importance. Featured documnts may be related to recent news, upcoming special events or critical software updates such as service pack or feature releases.
A Sort option is presented on the results page after conducting a search or clicking on the View All link for a particular category. The Sort By button provides the ability to sort documents by the following:
At the bottom of each document page a form exists where you can rate the document's usefulness. Users are encouraged to rate each document as to whether you found it Exceptional, Above Average, Average, Below Average or Poor.
A watch notifies you if the document or category you are interested in has been updated. Watch notifications are sent via e-mail. Note that you must be logged in to use watches.
To add a document to your watch list, click on the Watch Category or Watch Document link at the top of the page. Click on Stop Watching to end the email notifications. After 30 days, inactive watches automatically expire.
To see the current list of documents you are watching, click on Your Control Panel. From this screen you can choose to receive email notifications when new documents are created or updated. Just click on Email Alert checkbox next to the watch for which you want to be notified.
You can delete a watch by clicking in the Delete check box for the watch you want to delete, then clicking the Delete button.
Images can be embedded in documents, document parts and recommendations if you have the proper permissions to create images by the system administrator.
To embed an image into a document, click on the 'Attach Images' button which will take you to a form where you can upload to the server the images you wish to embed into the document. Once you have selected the images you wish to embed, click on the 'Attach Images' button at the bottom of the form. If no errors occur you will be taken back to the document creation form where you should see the images you just uploaded listed at the bottom of the form. Position the cursor in the document where you want an image to display and click the 'Insert Image Link' link beside the appropriate image. This action will cause an [img]xxx[/img] tag to be inserted into the document at the cursor.
You can delete an image by clicking on the 'Remove' link beside the image you want to delete. If there was a corresponding [img]xxxx[/img] link already inserted into the document it will have to be removed manually.
Attachments can be added to documents, document parts and recommendations if you have the proper permissions to create attachments by the system administrator.
To add an attachment to a document, click on the 'Attach Files' button which will take you to a form where you can upload to the server the attachments you wish to add to the document. Once you have selected the attachments you wish to add, click on the 'Attach Files' button at the bottom of the form. If no errors occur you will be taken back to the document creation form where you should see the attachments you just uploaded listed at the bottom of the form.
You can delete an attachment by clicking on the 'Remove' link beside the attachment you want to delete.